Permits are an essential aspect of any construction project, and obtaining them can be a complex process. Here are some tips and tricks to make the permit process as smooth as possible:
Start early: It's important to start the permit process as early as possible. Many permits can take weeks or even months to obtain, so it's best to start well in advance of when you need them.
Understand the requirements: Each jurisdiction has its own set of permit requirements, and it's important to understand these requirements before starting the process. You may need to submit plans, pay fees, and provide additional documentation, depending on the type of permit. it is also critical to understand your prime contract with the owner. Typically the owner will pay all permit fees but depending on the delivery method of the project, the actual application and leg work can be by the general contractor. Bonus Tip: if the owner is responsible for obtaining permits a good project manager should be tracking any delays against the schedule set forth in the prime contract so overhead costs can be recuperated if the team is on standby awaiting a NTP.
Work with a permit expediter: A permit expediter is a professional who specializes in obtaining permits. They can help streamline the process and ensure that all necessary documentation is submitted on time. While working with a permit expediter can be an added expense, it can save time and hassle in the long run.
So where can I find one of these permit expediters for my construction project?
Online directories: There are various online directories that list permit expediters in different areas. Examples include the National Permit Expediters Association and the Permit Advisors.
Referrals: Ask for referrals from other contractors, architects, or engineers you have worked with before. They may have worked with permit expediters in the past and can recommend someone they trust.
Local business associations: Check with your local Chamber of Commerce or other business associations to see if they have a list of recommended permit expediters in the area.
Trade shows: Attend construction trade shows and expos, where you can meet permit expediters and learn more about their services.
Communicate with the permitting agency: It's important to communicate with the permitting agency throughout the process. This includes following up on the status of your permit application and addressing any concerns or questions they may have.
Keep records: It's important to keep records of all permit-related documentation, including permits, applications, and fees paid. This can help you stay organized and ensure that all necessary documentation is on hand if needed in the future.
Plan for contingencies: Permit delays and rejections can happen, so it's important to plan for contingencies. This may include building in extra time in your schedule or having a backup plan in case a permit is delayed or denied. Here are some additional contingency plans for permit delays:
Work on other aspects of the project: If a permit delay is holding up work in one area of the project, shift resources to other areas of the project that don't require a permit.
Expedite the permit process: Consider hiring a permit expediter or working with a consultant to help expedite the permit process.
Plan for weather delays: Build in extra time for potential weather delays that may occur as a result of permit delays.
Extend project timeline: If the permit delay is substantial, it may be necessary to extend the project timeline to allow for the delay.
Negotiate with local authorities: Work with local authorities to try to expedite the permit process or obtain temporary permits to allow work to continue while the full permits are being processed.
Consider alternate construction methods: Explore the possibility of using alternate construction methods that may not require permits or may have a shorter permit process.
Develop a risk management plan: Develop a risk management plan that includes contingencies for permit delays and other potential issues that may arise during the project. This can help minimize the impact of permit delays on the overall project timeline.
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